Standard Operating Procedure (SOP) for Insurance Agent Co-op Request and Reimbursement
Purpose:
The purpose of this SOP is to provide a clear and consistent process for Insurance Agents to request reimbursement for their marketing costs, also known as a co-op, and for Rene Crawley to approve or deny the request.
Scope:
This SOP applies to all Insurance Agents who need reimbursement for their marketing costs and Rene Crawley, the person responsible for approving or denying these requests.
Procedure:
1. Insurance Agents submit a co-op request to Rene Crawley by providing the following information:
First name
Last name
Email address
Confirmation that their up-line approved the co-op
Explanation of what the co-op is used for
Confirmation if the expense is a one-time or a monthly occurrence
If the expense is monthly, specify the date
Total price of the co-op
2. Rene Crawley reviews the request and approves or denies it based on the provided information and company policies.
3. If the request is approved, the Insurance Agent must provide:
Receipts of the transaction
Bank statements proving that the transaction was processed
4. Rene Crawley verifies the provided documents and proceeds with the reimbursement.
5. The process is completed when the cost is reimbursed to the Insurance Agent.
Responsibilities:
Insurance Agents are responsible for submitting complete and accurate co-op requests.
Rene Crawley is responsible for approving or denying co-op requests and verifying the provided documents before proceeding with the reimbursement. Rene is also responsible for the reimbursement itself.
References:
Company policies related to co-op reimbursement
Initial release: 01-23-2023
Revision History: